ARCHITECTURE PRACTICE MANAGER

An exciting opportunity has arisen for an experienced Practice Manager to join Simpson & Brown - an award-winning architecture, archaeology and heritage consultancy practice based in central Edinburgh.  We are looking for an experienced individual to coordinate and manage all office and premises duties, ensuring the practice works efficiently. The role is integral to the day-to-day upkeep, smooth running, and maintenance of the office.  You will work closely with the partners and senior team of Associates, supporting the delivery of practice-wide initiatives and ensuring business priorities and practice focuses are met.  The role requires an excellent all-round understanding of business / facilities processes, secretarial skills, diary management and PA support to the partners.

KEY DUTIES – include but are not limited to:

• Overseeing the day-to-day management of the office.
• Efficient running of the front office, including management of meeting rooms, visitors and refreshments.
• Call management.
• Premises maintenance management, including organising works, making sure checks and maintenance visits are completed on time. 
• Liaising with service providers– gas, electricity, water, recycling etc.
• Management of office cleaners and any other building maintenance services.
• Monitoring and ordering office supplies.
• Being first point of contact for any problems with the building and tenants.
• Being first point of contact for external IT consultants.
• Office health and safety management, including carrying out weekly fire alarm tests, fire drills, organising training, etc.
• HR management including employment contracts, recruitment and onboarding new staff.
• Developing, implementing and maintaining office policies and procedures, as agreed with the partners. 
• Attending regular management meetings and minuting partnership board meetings.
• Typing correspondence, meeting minutes, reports, schedules etc. and audio typing as required.
• It is hoped that the new practice manager will over time become a mental health first aider to provide support to employees and direct them to appropriate help should it be required.  Training and support for this role will be provided to the appropriate level.

ATTRIBUTES:

 

• Friendly, sociable, and approachable.
• Effective interpersonal skills and the ability to communicate with clients/consultants/colleagues at all levels.
• Capability to self manage and to work as part of a wider team.
• An ability to identify key issues and prioritise,
• An ability to multitask while working under pressure.

GENERAL SKILLS AND EXPERIENCE:

• Ability to write good, clear English, and proofread writing by others.
• Strong organisational and administrative skills, with attention to detail.
• Excellent core IT skills (MS Office including Teams, Word, Excel, Outlook and Powerpoint).
• A working knowledge of Adobe Photoshop and InDesign would be beneficial but not essential, as training can be given.
• Good understanding of health and safety in the workplace.
• Previous experience in the architecture and design sectors is an advantage but not essential.

The role is based in our new Edinburgh office in the Shore area of Leith.

Salary:   Dependant on experience

Please email your CV with a covering letter to:  admin@simpsonandbrown.co.uk